> ## Documentation Index
> Fetch the complete documentation index at: https://help.dash.fi/llms.txt
> Use this file to discover all available pages before exploring further.

# Bill pay

> Pay vendors directly from Dash.fi — with AI invoice capture, approval workflows, ACH and card payments, and automatic accounting sync.

Bill Pay is Dash.fi's end-to-end accounts payable tool. Create and approve vendor invoices, schedule payments, and sync everything to your accounting platform — without switching between systems.

## Bill lifecycle

```text theme={null}
Draft → Submitted → Approved → Payment in progress → Paid
               ↘ Returned → (revised) → Resubmitted
               ↘ Declined
```

| Status              | Meaning                            |
| ------------------- | ---------------------------------- |
| Draft               | Created but not submitted          |
| Pending Approval    | Submitted, awaiting review         |
| Approved            | Approved, payment scheduled        |
| Payment in Progress | Payment initiated                  |
| Paid                | Payment completed                  |
| Returned            | Sent back by approver for revision |
| Payment Failed      | Payment attempt failed             |

## Payment methods

| Method                   | How it works                                                                                           |
| ------------------------ | ------------------------------------------------------------------------------------------------------ |
| **ACH (direct deposit)** | Pay from a Dash.fi financial account (e.g. Dash Cash) or a connected bank account via Plaid            |
| **Single-use card**      | Generates a virtual card and emails it to the vendor — no bank account required on the vendor side     |
| **Off-platform**         | Records and tracks a bill settled outside Dash.fi (wire, cheque, etc.) — no funds move through Dash.fi |

## Bill Pay tabs

The left-side tab bar keeps bills organised by status:

| Tab             | Shows                                                  |
| --------------- | ------------------------------------------------------ |
| Overview        | All bills grouped by status                            |
| Drafts          | Bills saved but not submitted                          |
| Needs Attention | Bills returned by an approver or with a failed payment |
| For Approval    | Bills awaiting review                                  |
| For Payment     | Bills approved and scheduled                           |
| History         | Paid bills                                             |

## Exporting bills

Bill Pay supports two distinct exports:

* **Export bill data as CSV.** Click **Export** in the bill table toolbar. Dash.fi downloads a CSV of every bill that matches your current search and filters — not just the rows you've checked. Use this for reporting, reconciliation, or sharing bill data outside Dash.fi.
* **Download invoice documents.** Select one or more bills using the row checkboxes, then click **Download invoice** in the bulk action bar. Dash.fi downloads the attached invoice file (PDF or image) for each selected bill — one file per bill.

See [Manage bills](/bill-pay/manage-bills) for the full list of available filters and bulk actions.

## Bulk invoice import

Drag-and-drop multiple invoice files (PDF, PNG, JPG, or WEBP) anywhere on the Bill Pay page to create draft bills in one batch. Each file runs through the same AI invoice capture as a single upload, and the summary toast at the end groups any failures by reason. See [Bulk import invoices](/bill-pay/create-a-bill#bulk-import-invoices) for the supported formats, per-batch limit, and how errors are reported.

## Related

* [Create a bill](/bill-pay/create-a-bill) — step-by-step guide to creating and submitting a bill
* [Email inbox](/bill-pay/email-inbox) — forward vendor invoices to a dedicated address and let Dash.fi draft the bill for you
* [Manage bills](/bill-pay/manage-bills) — edit, duplicate, delete, search, and track bill activity
* [Payment options](/bill-pay/payments) — scheduling rules, card types, and how to cancel, pause, or retry a payment
* [Manage vendors](/vendors/manage-vendors) — add vendors and payment methods before creating bills
* [Vendor details](/vendors/vendor-details) — contacts, tax information, and vendor approval request types
* [Approval workflows](/spend-management/approval-workflows) — configure who reviews bill payments