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Bill Pay is Dash.fi’s end-to-end accounts payable tool. Create and approve vendor invoices, schedule payments, and sync everything to your accounting platform — without switching between systems.

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Bill lifecycle

Draft → Submitted → Approved → Payment in progress → Paid
               ↘ Returned → (revised) → Resubmitted
               ↘ Declined
StatusMeaning
DraftCreated but not submitted
Pending ApprovalSubmitted, awaiting review
ApprovedApproved, payment scheduled
Payment in ProgressPayment initiated
PaidPayment completed
ReturnedSent back by approver for revision
Payment FailedPayment attempt failed

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Payment methods

MethodHow it works
ACH (direct deposit)Pay from a Dash.fi financial account (e.g. Dash Cash) or a connected bank account via Plaid
Single-use cardGenerates a virtual card and emails it to the vendor — no bank account required on the vendor side
Off-platformRecords and tracks a bill settled outside Dash.fi (wire, cheque, etc.) — no funds move through Dash.fi

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Bill Pay tabs

The left-side tab bar keeps bills organised by status:
TabShows
OverviewAll bills grouped by status
DraftsBills saved but not submitted
Needs AttentionBills returned by an approver or with a failed payment
For ApprovalBills awaiting review
For PaymentBills approved and scheduled
HistoryPaid bills

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Exporting bills

Bill Pay supports two distinct exports:
  • Export bill data as CSV. Click Export in the bill table toolbar. Dash.fi downloads a CSV of every bill that matches your current search and filters — not just the rows you’ve checked. Use this for reporting, reconciliation, or sharing bill data outside Dash.fi.
  • Download invoice documents. Select one or more bills using the row checkboxes, then click Download invoice in the bulk action bar. Dash.fi downloads the attached invoice file (PDF or image) for each selected bill — one file per bill.
See Manage bills for the full list of available filters and bulk actions.

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Bulk invoice import

Drag-and-drop multiple invoice files (PDF, PNG, JPG, or WEBP) anywhere on the Bill Pay page to create draft bills in one batch. Each file runs through the same AI invoice capture as a single upload, and the summary toast at the end groups any failures by reason. See Bulk import invoices for the supported formats, per-batch limit, and how errors are reported.
  • Create a bill — step-by-step guide to creating and submitting a bill
  • Email inbox — forward vendor invoices to a dedicated address and let Dash.fi draft the bill for you
  • Manage bills — edit, duplicate, delete, search, and track bill activity
  • Payment options — scheduling rules, card types, and how to cancel, pause, or retry a payment
  • Manage vendors — add vendors and payment methods before creating bills
  • Vendor details — contacts, tax information, and vendor approval request types
  • Approval workflows — configure who reviews bill payments